Instructions for Requesting Notary Bonds
Employees of State Agencies and Educational Institutions covered by Risk Management may request a $10,000 Notary Bond by following the steps below:
Applicant’s Supervisor must submit written request on Agency’s letterhead listing:
- the “exact” spelling of the notary applicant’s name as it will appear on seal, and working title of applicant;
- Specify whether the bond is requested to support a new application or a renewal
- if a new applicant write “new”;
- if applicant is seeking a renewal, write “renewal” and include the expiration date of your notary commission:
- Indicate exact mailing address for each specified bond.
- Supervisor’s name, signature and telephone number.
- Information may be submitted to this email address: email@example.com
- Five (5) business days advance notice are required for bond processing.
- Completed certificates cannot be faxed as the “original” is required for submission to the Secretary of State’s Office; please use BLACK ink only.
- It is up to the agency to disperse the certificates to appropriate staff.
NOTE: For complete information for Notary Publics, visit the Secretary of State’s website.
Instructions for Requesting Surety Bond/Public Officials Bond
Bond limit is $50,000 on a Standard Public Official bond form unless otherwise instructed.
- Complete the public official bond application. Use the Agency address, not your personal address.
- Email the completed application to Nick Pantazis (Aon) at firstname.lastname@example.org. You will need to copy Clarice Montoya with the Aon Albuquerque Office at email@example.com.
- Aon will issue the bond and send the original to the agency address via overnight delivery.
- The Agency is responsible for filing the bond with the necessary department, for example, the Secretary of State.
- A copy of the bond will be send to Risk Management Division.
- The invoice for the bond will come from Risk Management Division to your Agency.
Instructions for Certificate of Insurance
Please note: We do not accept verbal requests for Certificates of Insurance. Therefore, the following information must be submitted Via Email to GSD.LPCB@state.nm.us, in order to provide you with a Certificate of Insurance/or if you are having a special event and require 3rd party insurance, utilize *K&K insurance* (info below)
1. Name of State Agency, Department and Bureau
2. Event or Items being covered
4. Location (street address)
5. Certificate Holder/Loss Payee information
6. Type of coverage
Additional: What is * K&K Insurance*
The K&K Program provides low cost general liability insurance to “third party” users of various State venues and facilities for events. It protects both the user and the State against claims by guests who may be injured as a result of attending an event. Events may range from seminars, receptions and weddings, to sporting events and concerts. Your premium quote is based upon the risk associated with the given event or activity, the number of days coverage is needed, the number of attendees and if there are any special requirements, such as alcohol liability, food service, etc. K&K Web Link
Mexico State Vehicle Travel Certificate of Insurance
If you are using a NM State vehicle and traveling to Mexico, you will need a certificate of insurance. Please use the following steps:
1. Contact James Chavez, Deputy Director, GSD/TSD to obtain a Waiver for travel to Mexico (505) 660-5562
2. Send waiver & the following info to Risk Management Division, Loss Prevention Control Bureau via emial at firstname.lastname@example.org.
Vehicle make, model, year, and VIN number
Destination Location and dates of travel Name of the Department or bureau traveling Contact person name.
Phone and FAX numbers coordinating the travel Each vehicle needs a separate certificate.
Medical Verification (malpractice insurance)
For requests regarding verification of Malpractice Insurance & claims history, you need to determine which agency the medical professional was associated with while insured with the Risk Management. Risk Management does not track their work locations. Therefore, the agency should be notified first.
UNMH: The UNM/HSC Clinical Affairs can only generate responses for the medical professionals who are/were credentialed with the institution. If the individual you are requesting verification for is regarding a residency, internship or fellowship. You may need to contact UNM Graduate Medical Education at 505-272-6225/FAX 505-272-6581
Miners’ Colfax Medical Center: all requests can be submitted to Lonnie Medina:
NMDOH: all requests can be request can be submitted to Trevor Edwards, Loss Control Coordinator
Additional or Third Party Insured
RMD does not have statutory authority to insure third parties. We believe our authority is limited to insuring those public entities and employees who are eligible to participate in the risk pool and are participating.