Date: July 11, 2019
A Letter from General Services Secretary Ken Ortiz
Greening of state buildings to begin in August
SANTA FE - Fellow Public Employees:
I have some exciting news to share: In August, the Facilities Management Division of GSD will begin a $32 million project to improve the energy efficiency of more than 30 executive office buildings in Santa Fe.
The initiative – we’re calling it the State Buildings Green Energy project – will cut utility bills in half, saving the state at least $1.1 million a year. The project also will make workplaces more comfortable for state employees through better regulation of indoor temperatures. Now that’s a win-win.
Of course, there will be workplace disruptions as part of the project. That’s why I’m writing this letter.
Because the type of work will vary from building to building, so will the impacts to employees. That’s why GSD has posted information on its website about what work will take place in each building and when it is scheduled to occur. Go to www.generalservices.state.nm.us/green-energy-project.aspx to access that information.
Displays also will be placed in each building to inform employees and the public about the work.
Trane U.S. Inc. and its subcontractors will be doing the work. All contract workers will be given special badges so you can easily identify them. Those badges will have contact information if you have concerns and need to talk to someone at the Facilities Management Division.
Trane has projected it will complete the project in mid-2021, although work in some buildings will be finished well before then.
The project includes the installation of solar power for 19 buildings. Solar carports will be built in some parking lots. Project work also includes installation of low-flow toilets and other water-conservation measures, installation of window film, window caulking, improvements to temperature controls and heating and air conditioning systems, and upgrades to electrical transformers.
Governor Michelle Lujan Grisham has made building a clean energy future for New Mexico and reducing the state’s impact on climate change a priority of her administration.
GSD received $20 million for the state buildings green energy project in legislation approved this year by the Legislature and signed by Lujan Grisham. The department received an additional $12 million through bonds sold by the New Mexico Finance Authority. Those bonds will be paid off with utility savings.
As I said, we’re excited at GSD about the green energy project. We’ll be delivering a cleaner environment for future generations. And we’ll be doing something about those too-hot, too-cold offices that state employees know too well. Those are good reasons to be patient as the work goes on over the next couple years.
Date: July 3, 2019
State to resume flights for School for Blind, Visually Impaired
Students to get more class, family time
SANTA FE - New Mexico General Services Cabinet Secretary Ken Ortiz announced Wednesday that the department’s Aviation Services Bureau will resume flying some students to and from the state School for the Blind and Visually Impaired in Alamogordo.
Students from Northern New Mexico who otherwise would face long drives to get home on weekends will now be flown on the bureau’s six-passenger, turbo-prop Beechcraft King Air C90, Ortiz said.
Students will be flown home on Friday afternoons and returned Sunday afternoons to the school, the secretary said.
Classes resume Aug. 13 at the School for the Blind and Visually Impaired, a residential campus serving students from preschool through high school.
“The flights mean less travel time for students, which means more class time for them on Fridays and, just as important, more time with their families on Sundays,” Ortiz said. “Also, flying is safer than spending many hours on the road.”
Patricia Beecher, acting superintendent of the School for the Blind and Visually Impaired, said two or three students will initially be served by the state aircraft. A school chaperone also will be on the flights.
Beecher said she hopes the air transportation will lead to more families in distant communities sending their children for the specialized education at the Alamogordo school.
“We are so grateful that the state of New Mexico takes the education of its children so seriously and supports the work of NMSBVI,” she said. “We are grateful to be working with General Services again as we have enjoyed a great partnership in the past.”
The School for the Blind and Visually Impaired, like other state agencies, will be charged only fuel costs for use of the government aircraft, according to state Transportation Services Deputy Director James Chavez, who oversees the Aviation Services Bureau.
The School for the Blind and Visually Impaired stopped using state aircraft to fly students about a decade ago, in part because of increased costs. At the time, the Aviation Services Bureau charged both fixed and operating costs for aircraft use. The school later chartered other aircraft but had to stop the flight service because of a lack of funding.
The Aviation Services Bureau also provides flights for medical care providers as part of the state Health Department’s Children’s Medical Services. CMS serves children and adults under 21 with moderate to severe special health care needs.
“Our pilots are honored to do the rewarding work of serving New Mexico children in need of specialized services,” Chavez said.
Date: June 24, 2019
Used vehicles offered for public sale
Furniture, more available at state surplus warehouse
SANTA FE - About three dozen motor vehicles will be available for purchase Thursday during the monthly public sale at the state surplus property warehouse in Santa Fe.
Other merchandise for sale to the public includes used furniture and electronics, as well as knives and other items surrendered to the federal Transportation Security Administration.
The warehouse of the Surplus Property Bureau is located at 1990 Siringo Road. It will be open to the public Thursday from 9 a.m. to 4 p.m.
The vehicles expected to be available for public sale include sedans, vans, SUVs and a pickup. The vehicles will be sold at fixed prices ranging from $900 to $7,000. Prices are set using national pricing guides.
Most vehicles have more than 100,000 miles of use.
The state surplus warehouse is open to the public the last Thursday of every month.
Date: June 20, 2019
GSD to post settlements of claims on web
Public to have access on Sunshine Portal
SANTA FE - New Mexico General Services Cabinet Secretary Ken Ortiz announced Thursday that the department will begin the first-ever web posting of settlements of claims against state agencies.
“The money used to pay claims is taxpayer money, and taxpayers have a right to know how that money is being spent without going through a formal records request,” Ortiz said.
The secretary said the web postings also will streamline the process of releasing settlements, saving taxpayer money.
GSD’s Risk Management Division provides legal representation and insures state agencies against tort claims and claims alleging civil rights violations, whistleblower retaliation and medical malpractice.
In addition to state agencies, Risk Management insures some local public bodies.
Ortiz said his agency is working with the Department of Information Technology to post claims settlements on the New Mexico Sunshine Portal. The postings are expected to begin in August.
Settlements will be posted after they become open to public inspection under a state law that seals settlements for at least 180 days.
Ortiz said GSD will post settlements that have become open to public inspection since Jan. 1, the start of the administration under Gov. Michelle Lujan Grisham.
Date: June 10, 2019
GSD leadership appointments made
Government veterans among selected
SANTA FE - General Services Cabinet Secretary Ken Ortiz has announced six more appointments, filling the top leadership posts for the department.
The appointments:
• Victoria Garcia as general counsel. Garcia previously worked as acting director of public safety communications at the Department of Information Technology. She also is a former general counsel for DOIT and former chief counsel for the state 2nd Judicial District.
• Anna Silva as director of the Facilities Management Division. Silva was previously deputy director of the state Purchasing Division and was a construction company vice president prior to joining state government.
• Mark Hayden as director of the Purchasing Division. Hayden previously was chief of the division’s Legal Services Bureau and also is a former associate general counsel at the Human Services Department. He has 30 years of experience in the public and private sectors.
• Clinton Nicley as director of the Risk Management Division. Nicley previously was in the Office of General Counsel at the Department of Finance and Administration. He started his career in state government as a senior litigation attorney with Risk.
• Michael Lujan as director of the Administrative Services Division. Lujan has 25 years of experience in government accounting and budgeting. As ASD director and CFO for the General Services Department, he oversees transactions totaling $450 million to $500 million annually.
• Thom Cole as public information officer. Cole previously worked as an investigative reporter for the Albuquerque Journal and Santa Fe New Mexican. He focused on state government during most of his nearly four decades as a journalist.
“I am proud of the experienced team we have in place at the General Services Department, along with the work we do every day to fulfill the department’s mission,” Secretary Ortiz said.
The General Services Department is the support agency for state government. Its services include providing facility management, printing services, procurement, public employee health and other benefits, liability coverage for public agencies and transportation services.
“Our goal at the General Services Department is a simple one: do our jobs well so that other agencies can focus on their missions,” Ortiz said.
Date: June 5, 2019
GSD takes over review of professional services contracts
Transfer from DFA set for July 1
SANTA FE - The General Services Department on July 1 will take over the job of reviewing professional services contracts issued by executive agencies.
Under Senate Bill 88, passed by the Legislature and signed into law by Gov. Michelle Lujan Grisham, the Contracts Review Bureau is being transferred to GSD’s Purchasing Division from the Department of Finance and Administration.
The Contracts Review Bureau is responsible for reviewing professional services contracts for form, legal sufficiency and budget requirements. Agencies need to deliver their contracts to CRB in room 2016 of the Montoya building beginning July 1.
There are three employees in the Contracts Review Bureau.
“We are preparing for a seamless transfer to CRB’s new home at State Purchasing,” said Mark Hayden, purchasing director.
Executive agencies will continue to be responsible for procuring their professional services, including issuing requests for proposals, evaluating responses and negotiating contracts.
The Purchasing Division is responsible for procuring most goods and general services for executive agencies.
Date: May 6, 2019
Agencies turning government green
By Energy, Minerals and Natural Resources Secretary Sarah Cottrell Propst and General Services Secretary Ken Ortiz
SANTA FE - New Mexico state government buildings are about to lead the way on renewable energy.
In an exciting collaboration announced just in time for Earth Day, the General Services Department is planning a $32 million project to improve the energy efficiency of state buildings in Santa Fe. The project will lead by example in many ways, but an especially crucial component is the inclusion of state government’s first battery storage for solar power.
The ability to store solar power goes a long way towards expanding this renewable energy source. Equipping our state government buildings with this technology reinforces our commitment to cutting energy costs and embracing new technology.
This administration is going all in on renewable energy. The Executive Order signed by Governor Michelle Lujan Grisham requires state agencies to curb carbon footprints and this is a great first step to achieving that goal. In addition to equipping buildings with solar power, the GSD project calls for lighting upgrades, improved heating and air conditioning systems, and other energy-efficiency work on 29 buildings. A separate initiative by the department includes buying the first electric vehicles for the government motor pool and installing charging stations in Santa Fe.
The energy efficiency upgrades won’t just reduce our carbon footprint, they’ll also cut down our bills. Our contractor on the project guarantees that New Mexico will see a savings of $1.1 million a year!
This project also highlights the need for state agencies to work together. The General Services Department and the Energy, Minerals and Natural Resources Department worked together to approve contracts and establish just how much savings the state can expect from this renewable energy expansion.
Moving forward, lots of state departments will benefit from having these energy efficiency upgrades installed in their buildings.
It's an exciting time for renewable energy, and our departments hope this example inspires other states to also lead by example when it comes to energy efficiency and renewable energy.
Date: April 24, 2019
A letter from General Services Secretary Ken Ortiz
What increases in benefit rates mean for public workers
SANTA FE - Fellow public employees:
My duties as Secretary of the General Services Department include overseeing the administration of health care and other benefits for employees of the state and participating local governments.
As you may have heard, the rates for medical, dental, vision, basic life and disability coverage, along with administration fees, will increase 5% for both employees and employers on July 1.
Government agencies will continue to pay most of the costs of health care and other benefits for employees. The employer share ranges from 60% to 80%, depending upon a worker’s salary.
I am writing to tell you what the benefit rate increases will mean for your paychecks and to lay out the reasons why such a rate increase occurs. The new rates can be found at www.mybenefitsnm.com
For the average state worker (who earns about $46,000 a year), the rate for health care coverage through an HMO for that employee plus spouse will increase $5.31 per paycheck, or $138.06 per year. The increase per paycheck for family coverage for that employee will be $6.97, or $181.22 annually.
There is some good news: The increase in employee benefit rates will be more than offset by a pay increase effective July 1.
The Legislature and Gov. Michelle Lujan Grisham have approved a pay hike of at least 4% for all state workers. Employees earning less than $25,000 a year will get an additional 1% boost in pay.
For the average state worker, a 4% pay increase will mean an additional $1,840 in earnings per year.
There are several factors that can cause increases in employee and employer benefit rates. Here are the major ones:
• Increased rates charged by insurers.
• High-dollar medical claims by participating employees.
• A deficit in the group benefits fund, which is financed primarily by employee and employer contributions.
• Costs of compliance with the federal Affordable Care Act.
• New health care services mandated by state law.
I pledge the department will do what it can to minimize further increases in employee costs for health care and other benefits. I am asking you to do the same by staying healthy, which helps to reduce costs for medical care benefits.
Use your free annual preventative medical visit with your primary care doctor and take advantage of the Stay Well Health Center at the Montoya building. The center offers a range of free health care services, including immunizations and lab work, to covered employees and their families.
Other tools offered to covered employees to help improve their health and well-being include:
• Two free annual preventative dental visits.
• Dedicated insurance carrier portals containing information on health and wellness. Go to www.mybenefitsnm.com to access the portals.
• Free annual preventative vision visits.
• The Employee Assistance Program, which offers support with three free counseling sessions per issue.
I also encourage you to visit www.mybenefitsnm.com to learn more about the range of preventative benefits offered by our health care providers. Finally, come to the Health & Wellness Fair on Tuesday June 11 from 11 a.m. to 2 p.m. at the Montoya building.
Representatives of our health care providers will be at the fair, in addition to exercise and wellness professionals, nutritionists, therapists and others. There also will be free mammograms (by appointment at 888.233.6121) and free blood pressure and cholesterol checks, as well as a blood-drive van.
We’ll also be giving away prizes at the fair, along with free samples and other exciting goodies. My staff and I will also be at the fair if you have questions regarding the increases in benefit rates. Hope to see you there.
Date: April 23, 2019
An Op-ed by General Services Secretary Ken Ortiz
Our efforts to keep more contract dollars in NM
SANTA FE - State government purchases more than $6 billion in goods and services each year. The General Services Department, which oversees that purchasing, wants more of that money staying in New Mexico.
The department, under Gov. Michelle Lujan Grisham, is launching an initiative to encourage more New Mexico businesses to bid on government contracts and to make it easier for potential vendors to submit bids.
Also, the General Services Department is strengthening its efforts to make all public agencies – state and local – aware of the goods and services available to them through the department’s statewide pricing agreements with vendors.
Negotiating those statewide pricing agreements is one of the many support services that the General Services Department provides to other public agencies. We do our job so others in government can do theirs, whether it’s protecting the environment or finding a home for a foster child.
The General Services Department isn’t going it alone when it comes to keeping more contract dollars in New Mexico. We’re partnering with others to encourage more New Mexico businesses to bid on government contracts for goods and services.
Those partners include WeConnectNM and the Procurement Technical Assistance Centers in New Mexico.
WeConnectNM, a group formed to support and promote New Mexico small businesses, is developing a list of businesses that will be available to state and local public agencies for use in contracting. If registered with the state, the businesses also will receive notice of contract opportunities.
Businesses interested in contracts with the General Services Department can go to www.generalservices.state.nm.us and click on purchasing, then vendor registration.
The federally funded Procurement Technical Assistance Centers across New Mexico help local businesses, including those on Native American land, compete in the government marketplace. The centers are located in Albuquerque, Santa Fe, Las Cruces and Clovis, but center representatives travel to other communities.
The centers are part of the Small Business Development Center Network, which also offers training and consulting services for businesses.
The General Services Department is also working with state agencies to improve their efforts to reach out to New Mexico businesses. The department maintains a list of the chief procurement officer for each government entity, providing a contact person for businesses to market direct to public agencies.
Officials from the General Services Department are meeting with local chambers of commerce to get the word out that it wants to do more business with New Mexico companies. Officials recently attended the New Mexico Public Procurement Association’s 2019 Spring Conference and Vendor Fair, the Small Business Summit in Albuquerque and the National Association of State Procurement Officials 2019 Vendor Exchange.
New Mexico businesses, certified as resident businesses by the state Taxation and Revenue Department, get a 5 percent bidding advantage in seeking government contracts. Certified veteran-owned businesses get a 10 percent advantage
The General Services Department is creating a help desk to assist potential contractors and state and local agencies in navigating the contracting process, to enhance the transparency of the process and to provide timely customer service. A system for electronic signatures on contracts also is being developed to shorten the time in issuing a contract.
Under legislation recently passed by the Legislature and signed by the governor, all state agencies are required to report annually to the General Services Department on contracts awarded to in-state vendors and contracts given to out-of-state firms.
That kind of data has never been routinely collected by government, and GSD plans to publish the information on its website. You’ll be able to see how our efforts to keep more money in New Mexico are paying off.
Date: April 16, 2019
General Services Department to begin green building project
First electric vehicles, charging stations planned
SANTA FE- The General Services Department, in partnership with other state agencies, will soon begin a $32 million project to improve the energy efficiency of state buildings in Santa Fe, including installation of solar power and government’s first battery storage of solar power.
GSD also will be purchasing the first electric vehicles for the government motor pool, and it will build charging stations for the vehicles in Santa Fe.
Gov. Michelle Lujan Grisham has made building a clean energy future for New Mexico and reducing the state’s impact on climate change a priority of her administration.
The governor, in one of her first executive orders, created an interagency Climate Change Task Force to develop a strategy to address climate change. The executive order also requires state agencies to curb their carbon footprints.
In legislation approved by the Legislature and signed in March by Lujan Grisham, the General Services Department received $20 million to help pay for the $32 million project to improve the energy efficiency of state buildings in Santa Fe.
The department is requesting that the New Mexico Finance Authority issue bonds to finance the remaining $12 million of the green energy project. GSD’s mission includes overseeing improvements to state buildings.
Also, the General Services Department received $1 million to purchase electric motor vehicles for use by state workers and another $1.5 million to create vehicle charging stations at state facilities in Santa Fe County.
“I want to thank Governor Lujan Grisham for initiating the executive order to move New Mexico forward to a clean energy, sustainable future,” GSD Cabinet Secretary Ken Ortiz said. “It is our responsibility to ensure we are incorporating energy-efficiency measures to benefit future generations.”
The bonds to help finance the $32 million green energy project for government buildings would be issued by the New Mexico Finance Authority under the state Energy Efficiency and Renewable Energy Bonding Act.
In exchange for the financing, the annual operating budget of the General Services Department would be reduced by an amount equal to 90 percent of the utility savings from the project.
Trane U.S. Inc., a department contractor hired to implement the green energy project, has guaranteed utility savings of $1.1 million a year. Actual savings are expected to exceed $1.4 million a year.
As part of the project, solar power will be installed on 19 state buildings in Santa Fe.
The green energy initiative also includes to improvements to lighting, electric transformers, heating and air conditioning systems, doors and windows.
Before entering into the contract for guaranteed utility savings, the General Services Department needed certification from the Energy, Minerals and Natural Resources Department (EMNRD) that the projected utility savings from the green energy project appeared to be accurate and reasonable.
EMNRD issued that certification April 9. It is the first certification for a government department under a program that makes it possible for state and local public agencies to pay for energy efficiency projects with guaranteed utility savings.
State colleges, cities and counties in New Mexico have implemented more than $130 million in energy projects under the program in the last four years, according to EMNRD.
“Installing solar power on government buildings and driving electric vehicles is an excellent way to promote sustainability while leading by example,” said Energy, Minerals and Natural Resources Department Cabinet Secretary Sarah Cottrell Propst. “The green energy initiative will go a long way in making our government facilities more energy efficient and saving our state money. It’s a win-win that has the full support of EMNRD.”
The energy efficiency work on state buildings is expected to begin within the next few months.
The General Services Department is the support agency for state government, providing facility management, printing services, procurement, public employee health and other benefits, liability coverage for public agencies and transportation services.