State Purchasing

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Procurement Violation Training

Successful Completion of SPD’s Procurement Code 101 class will satisfy the requirement for procurement violations.  When you initially register and again when you sign in on the class attendance sheet, make sure you indicate that you are taking the class as a result of a procurement violation to receive appropriate credit.

 

Training

A description of classes offered can be found in the section below. Classes can be scheduled upon request by contacting the individual instructors.

 

Class Offerings

The following classes are offered to State Entities throughout the year. The class hours are normally 9am. to 4pm.

Request for Proposals – RFP

Class Summary: This class is an intensive, "hands-on", exercise based class designed to teach students how to manage an RFP based procurement from inception to completion of the protest period. This class is detailed in nature and DOES address specific day-to-day operating procedures necessary to manage an RFP based procurement to a successful completion. Following an RFP based procurement roughly chronologically, the class includes developing the initial requirements, developing the RFP document itself (with specific focus on the requirements and evaluation criteria), issuing the RFP, managing proposals received, evaluating proposals received, selecting finalists and the "Best and Final Offer" process, awarding the contract(s), managing the protest process and properly documenting everything to comply with all legal and practical requirements.

Duration: 3 Consecutive Days

Intended Audience: Government employees that will be managing, or will be directly involved with, an RFP based procurement. SPD anticipates making this class mandatory for any agency person wishing to serve as the Procurement Manager for any RFP based procurement processed through SPD.

Availability: State agencies or Local Public Bodies.

Minimum Class Size: 10 Persons

Maximum Class Size: 25 Persons

Cost: None

Instructor: Susan Inman/Kathy Sanchez (505) 827-0294 or email: Susan.inman@state.nm.us

How to Register: Online at: http://www.generalservices.state.nm.us/statepurchasing/trainingregistration.aspx

FY-16 Schedule:  July 19, 20 & 21, 2016, September 6, 7 & 8, 2016, November 1, 2 & 3, 2016

If requested by a State Agency or Local Public Body outside of the Santa Fe area, that agency must agree to pay the per diem and travel expenses of the Purchasing Division staff member that conducts the class. 


 

Procurement Code Overview

Class Summary: This class is designed to give a high level overview of the NM Procurement Code and how it must be applied. The class is general in nature and does not specifically address day-to-day operating procedures. Included are who the code applies to, how it must be applied, the different procurement methods (including bids, proposals and sole source) as well as the processing of vendor responses and protests.

Duration: 1 Full Day

Intended Audience: Any Government Employee

Availability: All State Agencies and Local Public Bodies

Minimum Class Size: 10 Persons

Maximum Class Size: 25 Persons

Cost: None

Instructor: Susan Inman/Kathy Sanchez (505) 827-0294 or email: Susan.inman@state.nm.us

How to Register: Online at: http://www.generalservices.state.nm.us/statepurchasing/trainingregistration.aspx

FY-16 Schedule:  June 7, 2016, August 9, 2016, October 4, 2016, December 6, 2016

If requested by a State Agency or Local Public Body outside of the Santa Fe area, that agency must agree to pay the per diem and travel expenses of the Purchasing Division staff member that conducts the class.


 

Procurement Overview for Elected Officials

Class Summary: This class is designed to give a very high level introductory overview of the government procurement process and NM Procurement Code to elected officials. Attendance preference will be given to NEWLY ELECTED government officials. The class is very general in nature and does not address day-to-day operating procedures. Included is the background of the Procurement Code, the intent of the code, who the code applies to, how it must be applied, the different procurement methods (including bids, proposals, sole source and emergency) as well as handling of vendor responses and protests.

Duration: Duration: 2 Hours

Intended Audience: Intended Audience: ELECTED State and Local Government Officials

Availability: All State Agency and Local Public Body ELECTED Officials

Minimum Class Size: 5 Persons

Maximum Class Size: None

Cost: None

Instructor:  Susan Inman/Kathy Sanchez (505) 827-0294 or email: Susan.inman@state.nm.us

To schedule a class contact the instructor.

(There is a class scheduled in Raton, NM on February 12, 2016, if interested in attending this class please contact Jonni Valdez-Silva at 575-445-9661, email: jvaldez-silva@co.colfax.nm.us)

*Classes will be held subject to sufficient persons registering and scheduled so as to meet attendee needs.  Officials elected in the November, 2014 election will be contacted and invited. Elected officials, not elected in November, 2014 are invited as well but will not be contacted with a specific invitation. Those persons should contact the registrar. (See "How to Register", above.)

If requested by a State Agency or Local Public Body outside of the Santa Fe area, that agency must agree to pay the per diem and travel expenses of the Purchasing Division staff member that conducts the class.


 

There are currently no classes scheduled for FY16 for the classes below.  If you are interested in scheduling one of the classes listed below please call (505) 827-0294.

 

Specifications Development

Class Summary: This class is designed to provide an understanding, and develop a working level knowledge, of the development of specifications that address a user's needs in a manner that clearly conveys the need to the potential vendor community. While generally high level in nature, the class does get into some lower level, day-to-day operational matters related to specification development. Particular attention is paid to the development of specifications that can be easily understood in order to produce responses that can be easily and fairly evaluated and (if appropriate) scored.

Duration: 8 Hours (1 Full Day)

Intended Audience: Any Government Employee

Availability: All State Agencies and Local Public Bodies

Minimum Class Size: 10 Persons

Maximum Class Size: None

Cost: None

How to Register: When a class becomes available registration will be online: http://www.generalservices.state.nm.us/statepurchasing/trainingregistration.aspx

If requested by a State Agency or Local Public Body outside of the Santa Fe area, that agency must agree to pay the per diem and travel expenses of the Purchasing Division staff member that conducts the class.


 

Utilizing Invitations to Bid

Class Summary: For Non-Executive Branch State Agencies and Local Public Bodies that conduct their own ITB based procurements, especially on an infrequent basis, the class will offer insight into one way to conduct such procurements that are timely, fair, and manageable and results in defensible contract awards consistent with the NM Procurement Code. Unique local approaches and needs will be addressed, as appropriate, in light of the NM Procurement Code.

Duration: To Be Determined

Intended Audience: Any Government Employee

Availability: All State Agencies and Local Public Bodies

Minimum Class Size: 10 Persons

Maximum Class Size: None

Cost: None

How to Register: When a class becomes available registration will be online: http://www.generalservices.state.nm.us/statepurchasing/trainingregistration.aspx

NOTE:  This class has not yet been fully developed as we assess agency interest in such a class. If you feel this class would be beneficial to you or your agency, please contact Kathy Sanchez and let her know. If we have sufficient interest, we will proceed with final development of the class. If we do develop and offer this class, we expect it to be on an "as requested" basis. As with our other (existing) classes, State Agencies or Local Public Body requesting the class be held outside of the Santa Fe area must agree to pay the per diem and travel expenses of the Purchasing Division staff member that conducts the class.

State agencies and Local Public Bodies wishing to host the class may wish to consider inviting other government representatives, from within their local geographic area, to maximize the value of the class.

 

 

 

General Services Department
Joseph Montoya Building // PO Box 6850 // Santa Fe, NM 87502 // (505) 827-2000
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