Resources and Information

Navigating the SPD Website (Video)

Best Value Procurement Guide

Volume I – Developing Request for RFPs (pdf)
Volume II – The RFP Process (pdf)

Policies and Guidance Memos

Professional Services Determination Memo (pdf)
SPD Policy Memo FY09-001: Cabinet Secretary Transmittal Letter Required for Procurement Code Violation Determinations 11/10/08 (pdf)
SPD Policy Memo FY09-002: Audit/Review Required for Procurement Code Violations Over $100,000 01/08/09 (pdf)
SPD Policy Memo FY13-003: Professional Services with Small Amounts of Non-Professional Services or Goods (pdf)
SPD Policy Memo FY13-004: Sole Source and Emergency Procurements Posting – Replaces SPD Policy Memo FY10-008: Sole Source Approval Request Handling 09/16/09 (pdf)
SPD Policy Memo FY13-005: Chief Procurement Officer Registry (pdf)
SPD Policy Memo FY13-006: New Mexico State Use Act Implementation Update (pdf)
SPD Policy Memo FY17-001: Efficacy and Validity of Determinations (pdf)
State Purchasing Memorandum on The Use of Piggybacking (pdf)
Determination Memo Professional – General (pdf)
12.10.19 Memorandum on ITPS Statewide Price Agreements(pdf)
12.10.19 Memorandum on Contract Reporting(pdf)
State Purchasing Implementation of NIGP Commodity Codes (pdf)
SPD Policy Memo FY20-001 Use of Statewide Price Agreements (pdf)
SPD Policy Memo 10.3.2019 – Further Clarification for Contract Reporting/Sole Source/Emergencies (pdf)
SPD Policy Memo 2.5.2020 – Further Clarification for Contract Reporting (pdf)
6.5.2020 Advisory Opinion No. 2020-04 (pdf)
6.8.2020 SPD Memorandum Construction Contract Reporting Under HB319 & CPO Designation Certification Letter (pdf)
6.5.2020 Application of State Use Act to Counties (pdf)
6.15.2020 Emergency and Hazard Procurement Memo & Risk ADVISORY for COVID-19 Related Procurements (pdf)
8.7.2020 Advisory Opinion No. 2020-05 (pdf)
2.25.21 State Ethics Commission Opinion 2021-02 (pdf)

Procurement Code, Procurement Regulations, Executive Orders, etc.

Design-Build Project Delivery System (pdf)
Government Advertising Rates (pdf)
Proposals for Construction and Facility Services and Repair (pdf)
SPD Code of Ethics (pdf)
State of New Mexico Debarment/Suspension Regulations (pdf)
State of New Mexico Procurement Code (pdf)
Procurement Code Regulations Chapter 4 Part 1 (pdf)
Purchase of Professional Services Chapter 4 Part 10 (pdf)
Professional Services Determination Guidance (Updated November, 2022) (pdf)
Horizons of New Mexico

RFP Documents and Helpful Information

RFP Template – SPD Electronic Submission (v1.8 2024-04) (doc)
For RFPS processed through SPD, agencies must use this template
RFP Template – Courtesy Only (doc)
A courtesy RFP template with hard-copy submission information included
RFP Procurement Authorization Form (pdf)
For RFPs processed through SPD, agencies must complete and submit this form
One Page Notice (doc)
RFP Checklist (doc)
An SPD RFP checklist, to develop a comprehensive RFP
RFP Financial Stability Examples (doc)
Examples of Financial Stability language from agency RFPs

For Purchasing Division Use. Provided for Reference Only

Pre-Proposal Conference Login Sheet (doc)
Reference Questions (doc)
Request for Information Example (doc)

Award Letter

Master Lease (pdf)
Award Letter Template (doc)

Sample Contracts and Other Required Forms

New Draft Contract Template Rev. 04.1222 (doc)
With DocuSign IDR and Anchors
New Draft Contract Amendment Template Rev. 05.1222 (doc)
With DocuSign IDR and Anchors
New Draft IT Contract Template 001 Rev. 01.0525 (doc)
With DocuSign IDR and Anchors
New Draft IT Contract Amendment Template 001 Rev. 01.0525 (doc)
With DocuSign IDR and Anchors
Emergency Justification Request Form (pdf)
Emergency Justification Request Form (doc)
Sole Source Justification Request Form (doc)
DoIT Review, Project Certification, and Guidance

Vendors

NIGP Commodity Codes (excel)
How to Use NIGP Commodity Codes (Video)
Supplier Online Registration Link
Supplier Online Registration Guide (pdf)
Register as a NM State Supplier (Video)
Vendor Preference Application (pdf)
New Mexico Substitute W-9 and Other DFA Documents
Quarterly Gross Sales Report (excel)

Helpful Links

General Purchasing

New Mexico Public Procurement Association
NASPO-ValuePoint
National Institute of Governmental Purchasing
National Association of State Procurement Officials

State Government

Department of Information Technology Contract Review Board

Federal Government

General Services Administration
GSA Policy and Regulations
Federal Acquisition Regulations