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Resources and Information

Best Value Procurement Guide

Volume I - Developing Request for RFPs

Volume II - The RFP Process


Policies and Guidance Memos

Professional Services Determination Memo
SPD Policy Memo FY09-001: Cabinet Secretary Transmittal Letter Required for Procurement Code Violation Determinations 11/10/08
SPD Policy Memo FY09-002: Audit/Review Required for Procurement Code Violations Over $100,000 01/08/09
SPD Policy Memo FY13-002: Professional Services RFP Procurement Prior Approvals - 06/06/2013
SPD Policy Memo FY13-003: Professional Services with Small Amounts of Non-Professional Services or Goods
SPD Policy Memo FY13-004: Sole Source and Emergency Procurements Posting - Replaces SPD Policy Memo FY10-008: Sole Source Approval Request Handling 09/16/09
SPD Policy Memo FY13-005:  Chief Procurement Officer Registry
SPD Policy Memo FY13-006: New Mexico State Use Act Implementation Update
SPD Policy Memo FY17-001: Efficacy and Validity of Determinations
State Purchasing Memorandum on The Use of Piggybacking
Determination Memo Professional - General  
12.10.19 Memorandum on ITPS Statewide Price Agreements
12.10.19 Memorandum on In-State/Out-of-State Contract Reporting
State Purchasing Implementation of NIGP Commodity Codes 
SPD Policy Memo FY20-001 Use of Statewide Price Agreements
SPD Policy Memo 10.3.2019 - Further Clarification for In-State/Out-of-State Reporting/Sole Source/Emergencies
SPD Policy Memo 2.5.2020 - Further Clarification for In-State/Out-of-State Reporting
6.5.2020 Advisory Opinion No. 2020-04
6.8.2020 SPD Memorandum Construction Contract Reporting Under HB319 & CPO Designation Certification Letter
6.5.2020 Application of State Use Act to Counties 
6.15.2020 Emergency and Hazard Procurement Memo & Risk ADVISORY for COVID-19 Related Procurements
8.7.2020 Advisory Opinion No. 2020-05
2.25.21 State Ethics Commission Opinion 2021-02

Procurement Code, Procurement Regulations, Executive Orders, etc.

Design-Build Project Delivery System
Government Advertising Rates
Proposals for Construction and Facility Services and Repair
SPD Code of Ethics
State of New Mexico Debarment/Suspension Regulations
State of New Mexico Procurement Code
State of New Mexico Procurement Regulations
Professional Services Determination Guidance

Horizons of New Mexico


RFP/ITB Documents and Helpful Information

RFP Templates
RFP Procurement Authorization Form
One Page Notice
RFP Checklist
For Purchasing Division use. Provided for reference only
Pre-Proposal Conference Login Sheet
Reference Questions
Award Letter
Master Lease

RFP Template v.1.5 2020-12

RFP Template - Electronic Submission of Proposals Only v.1.5 2020-12

Sample/Draft Contracts and Other Required Forms

New Draft Contract Template - With DocuSign IDR and Anchors
New Draft Contract Amendment Template v.03 2021-01- With DocuSign IDR and Anchors
DoIT Templates
Emergency Justification Request Form

Sole Source Justification Request Form



NIGP Commodity Codes
Supplier Online Registration Link
Supplier Online Registration Guide
Vendor Preference Application
New Mexico Substitute W-9 - and Other DFA Documents

Quarterly Gross Sales Report


Helpful Links

General Purchasing
New Mexico Public Procurement Association
National Institute of Governmental Purchasing
National Association of State Procurement Officials
State Government
Department of Information Technology Contract Review Board
Federal Government
General Services Administration
GSA Policy and Regulations

Federal Acquisition Regulations