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Resources and Information


Best Value Procurement Guide

Policies and Guidance Memos

Procurement Regulations, Executive Orders, etc.

RFP Documents and Helpful Information Best Practices

Sample Contracts and Other Required Forms


Helpful Links

Best Value Procurement Guide

Volume I - Developing Request for RFPs
Volume II - The RFP Process



Policies and Guidance Memos

SPD Policy Memo FY09-001: Cabinet Secretary Transmittal Letter Required for Procurement Code Violation Determinations 11/10/08
SPD Policy Memo FY09-002: Audit/Review Required for Procurement Code Violations Over $100,000 01/08/09
SPD Policy Memo FY10-006: NM State Use Act Implementation 09/16/09
SPD Policy Memo FY13-002: Professional Services RFP Procurement Prior Approvals - 06/06/2013
SPD Policy Memo FY13-003: Professional Services with Small Amounts of Non-Professional Services or Goods
SPD Policy Memo FY13-004: Sole Source and Emergency Procurements Posting - Replaces SPD Policy Memo FY10-008: Sole Source Approval Request Handling 09/16/09
SPD Policy Memo FY13-005:  Chief Procurement Officer Registry
SPD Policy Memo FY13-006: New Mexico State Use Act Implementation Update
SPD Policy Memo FY17-001: Efficacy and Validity of Determinations
SPD Policy Memo FY18-001: Statewide Price Agreements
State Purchasing Memorandum on The Use of Piggybacking
Determination Memo Professional - General
State Purchasing Implementation of NIGP Commodity Codes 
SPD Policy Memo FY19-001 SWPA
SPD Policy Memo FY20-001 Use of Statewide Price Agreements


Procurement Code, Procurement Regulations, Executive Orders, etc.

Design-Build Project Delivery System
Government Advertising Rates
Proposals for Construction and Facility Services and Repair
SPD Code of Ethics
State of New Mexico Debarment/Suspension Regulations
State of New Mexico Procurement Code
State of New Mexico Procurement Regulations
Professional Services Determination Guidance
Pay Equity
Horizons of New Mexico


RFP/ITB Documents and Helpful Information

Best Practices
ITB/RFP Procedures
RFP Templates
RFP Procurement Authorization Form
One Page Notice
RFP Checklist
For Purchasing Division use. Provided for reference only
Pre-Proposal Conference Login Sheet
Reference Questions
Award Letter
Master Lease
RFP Template 4-4-19


Sample Contracts and Other Required Forms

Sample Contract
DoIT Templates
Emergency Justification Request Form
Sole Source Justification Request Form



NIGP Commodity Codes
Supplier On-line Registration Link
Supplier On-line Registration Guidelines
Vendor Preference Application
New Mexico Substitute W-9 - and Other DFA Documents
Quarterly Gross Sales Report


Helpful Links

General Purchasing
New Mexico Public Procurement Association
National Institute of Governmental Purchasing
National Association of State Procurement Officials
State Government
Department of Information Technology Contract Review Board
Department of Finance and Administration Contracts Review Bureau
Pay Equity
Federal Government
General Services Administration
GSA Policy and Regulations
Federal Acquisition Regulations


State Use Act Agenda

State Use Act Agenda- 03/14/2018
State Use Act Agenda- 03/10/2016
State Use Act Agenda - 01/20/2016
State Use Act Agenda - 11/09/2016
State Use Act Agenda - 11/09/2016
State Use Act Agenda - 10/12/2016
State Use Act Agenda - 09/14/2016
State Use Act Agenda - 08/10/2016
State Use Act Agenda - 07/13/2016
State Use Act Agenda - 06/08/2016
State Use Act Agenda - 05/11/2016
State Use Act Agenda - 04/20/2016
State Use Act Agenda - 03/16/2016
State Use Act Agenda - 02/10/2016
State Use Act Agenda - 01/13/2016
State Use Act Agenda - 12/09/2015
State Use Act Agenda - 11/10/2015
State Use Act Agenda - 10/14/2015
State Use Act Agenda - 09/09/2015
State Use Act Agenda - 08/19/2015
State Use Act Agenda - 07/08/2015
State Use Act Agenda - 06/22/2015
State Use Act Agenda - 06/04/2015
State Use Act Agenda - 05/13/2015
State Use Act Agenda - 04/08/2015
State Use Act Agenda - 03/11/2015
State Use Act Agenda - 02/13/2015
State Use Act Agenda - 01/14/2015
State Use Act Agenda - 12/10/2014
State Use Act Agenda - 11/19/2014
State Use Act Agenda - 10/08/2014