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Pursuant to 1.5.3.20 NMAC Administration and Use of State Vehicles, all State Departments and Agencies are to submit a list of agency-approved commuters each fiscal year to the Transportation Services Division (TSD) of the General Services Department (GSD) by July 15 of each fiscal year. The list must be approved and signed by the agency’s Cabinet Secretary or Executive Director. Please submit the attached “Annual Authorization To Use State Vehicles To Commute” form. Cabinet Secretaries requesting a state vehicle for commuting purposes for a fiscal year must obtain prior approval from the Governor’s Office. Please complete the attached “Commuting Request Form” acquiring all the necessary signatures. This form is submitted to TSD each fiscal year.

 

In addition, the final fiscal year commuting report is also due July 15 of each fiscal year. The final fiscal year annual commuting report shall also include: (1) a copy of the agency’s commuting policy if not already on file at TSD; (2) a report describing agency’s annual activity of employee commuting; which needs to include each approved employee’s name; job title; work location; home of record; vehicle license plate; total number of miles traveled; the number of times vehicle was taken home; the number of times employee was called back during fiscal year. The reporting period for this report is from July 1, 2019 through June 30, 2020.

 

If your agency does not have commuters, please indicate that this is the case and that there is no report to be filed with TSD. Please complete and submit “Agency Form For Providing Commuting Policy with No Commuters” to TSD.

 

Please send your approved forms of agency-approved commuters for upcoming fiscal year and your final fiscal year commuting reports to: Diana Barela of TSD, 2542 Cerrillos Road, Santa Fe, NM 87505, diana.barela@state.nm.us. You may also contact Ms. Barela at: (505) 827-1958 for further assistance.