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State of New Mexico Fine Arts Claim Report

Protect and Preserve the Artwork in a Safe Place

1. Missing or Stolen Art
  • Report to Police Department immediately. Take photographs of any forcible entry or evidence.
  • Advise owner of loss.
  • Report to the State of New Mexico Risk Management Division, Property & Casualty Bureau – Claims
  • Continue to search for missing artwork.
2. Transit Damage
  • Save all transit documentation and packing as evidence. Take photographs of damage.
  • Immediately notify shipper of damage, follow-up with a letter putting them on notice of loss.
  • Advise owner of loss.
3. Other physical damage
  • Collect all damaged artworks. Take photographs of damage.
  • Determine cause of loss and whether another party is responsible for damage.
  • Advise owner of loss.

In event of a claim please complete this form

Reported By:
Date & Time:
Name of Assured:
Assured Number:
Name of Institution:
State Agency:

Date of Loss:
Describe Event, Loss and Damage:
Title of Object(s):
Is the Artist Living?
Date or Period (circa):
Size and/or Weight:
Type of Object (ex., painting, sculpture, etc.):
Subject of the Work:
Distinguishing Features/Previous Repairs:

Is the Item(s) Loaned or Permanent Collection?
If Loaned, Lender's Name:
Lender's Address:
Lender's Telephone Number:

Value of the Object (determination):
Police Report Number (if applicable):
Current Location of Object:
Attached (if applicable to claim):