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Leasing and Real Property

The Facilities Management Division (FMD) is responsible per Section 15-3B-4 NMSA 1978 for all property owned by the state (except property controlled by the state land office) and all property leased from private owners.  This responsibility includes regulating and controlling the use and occupancy in all 750 state owned and 400 leased spaces.


The New Mexico State Space Standards Committee recently completed its work to review the existing space standards document and to make recommendations to improve it.  This workgroup is comprised of FMD and multi-agency staff with agency leasing and real property oversight, and Architectural Research Consultants, Inc, and their facilities planners who coordinated and facilitated the committee’s work.  The committee’s work product is a new, easier-to-use space planning document that FMD has already begun to use.


FMD has developed a “Team Leasing” initiative comprised of several staff from other state agencies who are working in coordination with FMD: to assess the utilization of all leased space; evaluate all leased space per agency programmatic needs; provide recommendations for implementation of efficient and effective leased space utilization; and evaluate and/or negotiate to either reduce current leased space and leased space costs for the best possible price based upon the current market.  Team Leasing is also revising leases or creating new leasing documents, and is establishing internal written protocols to ensure compliance with the State Agencies Leasing Real Property, 1 NMAC 5.21, commonly referred to as the ‘Leasing Rule.’


All executive agencies must contact Team Leasing and provide a formal written request for any matter related to state owned and leased space.  All requests must be approved prior to moving forward on any state owned and leasing matter.  All requests will be evaluated in accordance with the new space use standards as referenced in this memorandum.  Only FMD and Team Leasing designated staff have the authority to negotiate on behalf of the state for the best possible leased price.


Contacts

Terry Lease, Leasing Bureau Manager at 505-412-2001 
Cheri Lujan, Real Property Manager at 505-690-1484
Elizabeth Jeffries, Asset Management Bureau Chief at 505-670-7423 Elizabeth.Jeffries@state.nm.us 


Your cooperation in this effort will help ensure that state facility needs are met and in the most cost effective manner.
 

Leasing Documents:                                    

                                 

Standard Lease Amendment Template-March 2017

Lease Template-October 2019

2015 Cost Ceiling Blank-PDF

2015 Cost Ceiling Blank-Excel

Rent Schedule Worksheet 2015

1.5.16 NMAC

1.5.21 NMAC

NM Space Needs Questionnaire Online

GSD Form 501-01C Storage Space Lease Agreement

 

 

Real Property Documents:   

 

1.5.24 NMAC Public Property Management Conduct on and use of State Property

15.24.21 NMAC-Parking Code

15-3B-4 NM Statutes,Property Control Division; Duties; Federal Funds

15-3B-19 NM Statute Building Use Fees

24-16-1 NMSA Dee Johnson Clean Indoor Act

701 Modification Form Revised

Evacuation Plan Template Final

Facility Coordinator Handbook

GSD FORM Request for Building Mod Checklist

Maintenance Standards

Modification List of Examples

Property Loss Claim

Real Property-(Loss Prevention and Control Program)

Security Camera Policy

Solicitation Vendor Application-Special Use

Solicitation Vendor Application-Special Use State Agency and/or employee

Space Needs Questionnaire added parking sub tab removed